Research & Sponsored Programs
Budget Information
July 2008
I ...
ASU Federal Employer Identification No: 56-1176030
ASU tax free status statement
Duns Number: 781-866-264
CAGE Code: 7G164
Federal Congressional District: 5th
State House District: 82nd
State Senate District: 45th
Federal-wide Assurance (FWA) for the Protection of Human Subjects No: FWA00001076
II ... Fringe Benefits
NOTE: Because of the variations in benefit rates (ex., between SPA and TIAA-CREF retirement), Compute fringe benefits by using the percentage or charge of each benefit, and then add all benefits to arrive at a total fringe benefit amount to be charged. If the funding agency allows a flat percentage to be charged, use 30%; inflate rate by .5% / yr if requesting multiple years.
A. Social Security
7.65% of first $102,000
Apply the Social Security rate to every person in your budget with the exception of student Assistants and consultants (unless consultants are ASU Faculty, in which case, the Social Security rate should be applied).B. Retirement
8.14% (State retirement system) 11.46% (Optional Retirement Programs, TIAA-CREF,Prudential, etc.)
Apply retirement to all persons in your budget who are at least 3/4 time employees. Do not use retirement for employees hired on a temporary basis. If uncertain about the status of temporary employees, contact HRS.
C. Medical Insurance
$4,156.56 per year; $346.38 per month for PPO Plan
Apply the medical insurance rate to all persons in your budget who are at least 3/4 time employees. Do not apply the rate to employees hired on a temporary basis.
D. Unemployment
2.7% of the first $17,800 of wages per calendar year (i.e., $481 maximum for each person).
Use the unemployment rate for all persons in your budget with the exception of student assistants and consultants.
III ... Indirect Cost Rates (link to IDC rate agreement)
For proposals with beginning start dates of 1 July 2008 or after, ASU has a "predetermined" rate with the US Department of Health and Human Services:
- 32.4% ON-CAMPUS rate computed on base of total direct cost excluding capital expenditures, building, individual items of equipment, alterations, and renovations, and that portion of each subaward in excess of $25,000.
- 15.8% OFF-CAMPUS rate computed on same base as on-campus rate
These rates apply to all funding sources that allow indirect costs and do NOT establish a more restrictive indirect cost rate to proposals.
IV ... Travel Costs
A. Mileage
- Compute up to $.585/mi for PRIVATE AUTO if round trip (RT) does not exceed 100 mi. To receive this rate for trips exceeding 100 mi RT, traveler must receive a Motor Pool form stating that no state care is available. If form is not obtained, reimbursement will be at $.33/mi rate. Mileage paid in excess of $.585 per mile will be reported in the employee's W - form.
- Compute at $.35/mi if STATE CAR is used.
B. Per diem (without prior approval)
- IN-STATE: $97.75 per day (housing $63.75, food $34--breakfast $7.50, lunch $9.75, dinner $16.75)
- OUT-OF-STATE and OUT-OF-COUNTRY: $111.75 per day (housing $75.50, food $36.25--breakfast $7.50, lunch $9.75, dinner $19)
Receipts for hotel charges and all transportation costs are required . Discuss any need for excess charges with ORSP staff.
V ... In-Kind Contributions and/or Matching Funds
The critical item to understand about in-kind contributions and matching funds is that if you say the contributions will be given and you receive the award, YOU MUST DOCUMENT THE CONTRIBUTIONS. For example, if you say your time will be contributed, you must keep track of the time you spend working on the project. The documentation will be audited, just as will the documentation of time that is paid for by the funding agency. Do not discount a call for proposals that requires cost sharing; ORSP staff will suggest ways this requirement can be met.
VI ... Graduate Assistantships
Graduate assistantships have a "base" of $7,000 per academic year for a 20-hour week (15 weeks per semester), and $1,000 for each summer term (20 hours per week for five weeks). You may request higher amounts from funding sources.
If you need assistance in the preparation of your project budget for a grant proposal, contact Patricia Cornette or Charlotte Smith in the Office of Research and Sponsored Programs.